INTERNATIONAL TELECOMMUNICATION UNION
ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems.
U.S. Junior Professional Officer (JPO) - Executive Office, Planning and Coordination Officer
Vacancy notice no: 1609
Sector: SG
Department: NA
Country of contract: Switzerland
Duty station: Geneva
Position number: JPO
Grade: P2
Type of contract: JPO
Duration of contract: 1 year with possible renewal of 1 year
Recruitment open to: External
Application deadline (Midnight Geneva Time): 3 June 2024
ORGANIZATIONAL UNIT
The General Secretariat directs administrative, human and financial resources and activities of the Union, including the implementation of the provisions of the administrative regulations on operational questions, the dissemination of information on telecommunication/ICT matters for operational and other purposes, and the provision of legal advice to the whole of the Union. The General Secretariat coordinates the implementation of the Strategic Plan, monitors the telecommunication/ICT environment and recommends as needed action relating to the Union’s future policies and strategy. The General Secretariat ensures inter-sectoral coordination and cooperation to advance a whole of ITU approach (One-ITU) in headquarters and the field. The General Secretariat provides logistical and information technology support to the Union’s activities including conferences and global forums; the coordination of the work of the Union with the United Nations system, and other international organizations; and the engagement of the Member States, Sector Members, and Academia. The General Secretariat manages corporate governance, and strategic communications and relations with the media, different stakeholder groups as well as the general public.
DUTIES AND RESPONSIBILITIES
Under the supervision of the Chief of Staff, Executive Office, the Planning and Coordination Officer will carry out the following duties:
• Review and improve the existing business processes.
• Support the planning and follow-up strategy in the Executive Office.
• Provide support to the executive briefing and debriefing process, by carry out research as well as organizing and tracking follow-ups to the Executive Office meetings.
• Maintain digital tools to support more efficient functioning of the office, monitor work planning and track the implementation of decisions of management groups.
• Contribute to the collection and analysis of data using data visualization methods for data-driven planning, decision-making, presentation and reporting.
• Contribute to the preparation/drafting of a variety of written outputs, such as background papers, policy briefs, correspondence with membership, ad hoc reports, and meeting summary reports.
• Keep abreast with latest developments in the ICT industry. Undertake research (on digital development/digital transformation and related topics) and liaise with ITU experts to get related information.
• Perform communications related tasks that may be assigned (support drafting of social media posts, blogs, articles and website content, participate in the preparation of content for speeches). Analyse information and synthesize into compelling stories/narratives
• Contribute to presentations for internal and external audiences.
• Support preparations of internal and external meetings, including contributing to presentations and working with other relevant staff to ensure that meetings/events and related logistical arrangements as well as other activities run smoothly.
• Undertake additional duties as required by the supervisor.
CORE COMPETENCIES
Applying Expertise; Effective Communication; Learning and Knowledge Sharing; Organizational Commitment; Results-Focused, and; Teamwork and Collaboration.
FUNCTIONAL COMPETENCIES
TECHNICAL COMPETENCIES
• Excellent organizational skills.
• Excellent oral and written communication skills.
• Storytelling and narrative skills / social media savvy.
• Passion for streamlining and optimizing business processes.
• Ability to manage projects from initiation to completion while maintaining a focus on efficiency.
• Ability to work with cross-functional teams in a fast-paced environment.
• Ability to multi-task and manage multiple streams of work at the same time.
• Ability to leverage and quickly learn tools (related to CRM, data visualization, Microsoft apps, including Power BI).
• Ability to liaise at highest-diplomatic levels.
QUALIFICATIONS REQUIRED
Education:
Advanced university degree in business administration, international relations, political science, communications, computer science or related field OR education from a reputed college of advanced education, with a diploma of equivalent standard to that of a university degree in one of the fields above. A Bachelor degree with five years of relevant experience would be accepted.
Experience:
At least three years of progressively responsible experience in the field of the post. A doctorate in a related field can be considered as a substitute for two years of working experience. Five years of of progressively responsible experience in the field of the post are required for a Bachelor degree.
Languages:
Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at advanced level and knowledge of a second official language at intermediate level. Knowledge of a third official language would be an advantage. (Under the provisions of Resolution No. 626 of the Council, a relaxation of the language requirements may be authorized in the case of candidates from developing countries: when candidates from such countries possess a thorough knowledge of one of the official languages of the Union, their applications may be taken into consideration.)
BENEFITS AND ENTITLEMENTS
Total Annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment (PA) (cost of living allowance). The PA is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.
Annual salary form $ 50,377 + post adjustment $ 42,720
Other allowances and benefits subject to specific terms of appointment, please refer to: https://jobs.itu.int/content/What-we-offer/?locale=en_US
ADDITIONAL INFORMATION
The following position is open in the context of the Junior Professional Officer (JPO) scheme sponsored by the United States of America. Therefore, candidates must have the U.S. citizenship to be considered eligible.
INFORMATION ON RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the ITU Careers website. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. ITU uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. Messages originating from a non ITU e-mail account - @itu.int - should be disregarded. ITU does not charge a fee at any stage of the recruitment process.
ITU applies a zero-tolerance policy against all forms of harassment. ITU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, to apply to become a part of the organization. Achieving gender balance is a high priority for ITU.
