INTERNATIONAL TELECOMMUNICATION UNION
ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems.
Programme Administrator
Vacancy notice no: 1147
Sector: BDT
Department: DDR
Country of contract: Brazil
Duty station: Brasilia
Position number: TD26R/P2/352
Grade: P2
Type of contract: Fixed-term
Duration of contract: 2 years with possibility of renewal for 2 additional years
Recruitment open to: External
Application deadline (Midnight Geneva Time): 11 July 2023
ORGANIZATIONAL UNIT
The Telecommunication Development Bureau (BDT) is responsible for the organization and coordination of the work of the Telecommunication Development Sector (ITU-D) of the Union which deals mainly with ICT-focused development policies, strategies and programmes, as well as technical cooperation activities, to promote digital inclusion and drive digital transformation at community, country and regional levels. To effectively and efficiently serve the needs of ITU members, BDT is organized into four functional areas:
- Office of the Deputy to the Director and Field Operations Coordination Department
- Partnerships for Digital Development Department
- Digital Networks & Society Department
- Digital Knowledge Hub Department
The office of the Deputy to the Director and Field Operations Coordination Department is responsible for advising and supporting the Director on the direction and management of the Bureau. It is also responsible for leading all matters related to personnel, strategic, financial and operational planning and reporting processes. The department oversees the work of the Regional Offices, ensuring proper delegation of authority and accountability of the Regional Offices. This department coordinates the holding of BDT conferences and events, monitors the implementation of decisions emanating from the World Telecommunication Development Conference (WTDC), the Telecommunication Development Advisory Group (TDAG) or Council, and cooperates closely with the other Sectors of the Union and the General Secretariat on matters of relevance to BDT and the overall work of the Union. BDT Regional Directors report to this department.
DUTIES AND RESPONSIBILITIES
Under the regular direction and supervision of the Director of the Regional Office for the Americas; and in close collaboration with other ITU officers in the Regional Office and Area Offices as well as thematic priorities, the post provides administrative support and serves as a focal point for the Office regarding programme and project implementation, following guidance provided by more senior staff. To this end, the incumbent performs the following duties:
- Participates actively in the management of programs and projects by providing support to Project Managers, Area Representatives and the Regional Director towards the implementation of regional, sub-regional and national FIT projects; analyses progress and prepares reports; guides and orients the contributions of consultants, project personnel, donors, institutions, and governments towards the achievement of project objectives.
- Contributes to the definition and establishment of cooperation opportunities for the region through programs and projects towards the achievement of Regional Priorities. Prepares program and project proposals that fulfil the needs of the countries in the region and Concept Notes as required.
- Conducts research on local, national, and regional issues relating to the development of the ICT sector in the region. Prepares presentations, reports, papers and background information that contributes to the identification of extra budgetary funds for programmes and projects, as well as partnership opportunities.
- Attends meetings, conferences, or events; prepares presentations on topics related to ITU/BDT activities in the Region and drafts speeches.
- Collaborates with the ITU Thematic Priorities (TP) and services at headquarters as to assist Offices in the region by providing instructions on administrative operations and monitoring processes and procedures for the implementation of projects, recruitment of experts, procurement services and event organization.
- Contributes to the preparation of reports related to the Operational Plan (OP) in the Americas region, in coordination with senior Staff, and assists with follow-up of implementation levels of activities. Provides support to the Regional Director for the alignment of the OP budget with the Regional Priorities and relevant BDT/ITU initiatives.
- Participates in the implementation of projects, activities and initiatives related to BDT Thematic Priorities within the Kigali Action Plan in the region.
- Implements the decisions/recommendations of World and Regional Development Conferences; works in close cooperation with BDT TP, those pertaining to the Region.
- Performs any other related duties that may be assigned by the BDT Director of the Regional Office and/or the Area Representative.
CORE COMPETENCIES
Applying Expertise; Effective Communication; Learning and Knowledge Sharing; Organizational Commitment; Results-Focused, and; Teamwork and Collaboration.
FUNCTIONAL COMPETENCIES
TECHNICAL COMPETENCIES
Excellent administrative and research skills and very good knowledge of global trends in the work. Knowledge of project management and procurement principles and methodologies. Knowledge of fundraising strategies and tactics would be an advantage.
QUALIFICATIONS REQUIRED
Education:
University degree in engineering, information technology, business administration, economies, international relations or a related field OR education from a reputed college of advanced education, with a diploma of equivalent standard to that of an advanced university degree in one of the fields above.
Experience:
At least three years of progressively responsible experience in telecommunication/ICT developments related activities, including at least one at the international level. An advanced degree in a related field can be considered as a substitute for one year of working experience. A doctorate in a related field can be considered as a substitute for two years of working experience. Experience within the telecommunication sector in the Americas Region and good knowledge of the regulatory scenario in the Region would be an advantage. Experience with Supplier Relation Management system (SRM) is an asset.
Languages:
Knowledge of English and Spanish at advanced level. Knowledge of a third official language of the Union (Arabic, Chinese, French, Russian) would be an advantage.
(Under the provisions of Resolution No. 626 of the Council, a relaxation of the language requirements may be authorized in the case of candidates from developing countries: when candidates from such countries possess a thorough knowledge of one of the official languages of the Union, their applications may be taken into consideration).
BENEFITS AND ENTITLEMENTS
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment (PA) (cost of living allowance). The PA is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances.
Annual salary from $ 50,377 + post adjustment $ 15,869
Other allowances and benefits subject to specific terms of appointment, please refer to
https://www.itu.int/en/careers/Pages/Conditions-of-Employment.aspx
INFORMATION ON RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the ITU Careers website. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. ITU uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. Messages originating from a non ITU e-mail account - @itu.int - should be disregarded. ITU does not charge a fee at any stage of the recruitment process.
ITU applies a zero-tolerance policy against all forms of harassment. ITU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, to apply to become a part of the organization. Achieving gender balance is a high priority for ITU.
